Document intake and automation
SnapDocx turns a form, an ID photo and your Word template into a finished document. Applicants check every suggested detail before they submit. Your team gets organised records with Word and PDF files ready to download.
How it works
Applicants stay in control of every detail they confirm. Your team receives records it can act on.
Applicants take a photo of the front of their CNIC, or type their details themselves.
Suggested details appear beside the photo. Applicants check each one and fix anything that's wrong.
A summary, your privacy notice and separate consent choices come before the final step.
Your team reviews the submission and downloads Word and PDF files made from your template.
Every stage is named and the next action is always clear. When work happens in the background, a message explains what's going on.
Clear, Please check and Not found are separate states. Nothing read from a photo is ever presented as verified.
Applicants can switch to typing at any point. Retry guidance is specific, and deletion is explained before it happens.
Features
Applicants, reviewers, administrators and owners each get a view designed around their part of the job.
Applicants
Reviewers
Administrators
Owners
Honest suggestions
SnapDocx reads text from a CNIC photo to save typing. It never claims a detail is verified. Each suggestion carries a plain label, and the applicant decides what is submitted.
Every answer keeps its source:
Labels describe how readable a value was, never whether a document is genuine. Colour is always paired with words and a symbol.
Document templates
Type each field's key in double braces where its answer should go, then upload the .docx. SnapDocx checks the placeholders against your form before anything goes live.
Your data
The organisation collecting the information stays visible to applicants and stays in control of their records.
Choose when unfinished applications, uploaded ID images and confirmed applications are deleted. Deleted data can't be recovered.
Uploaded ID images can be removed a set number of days after the applicant confirms, separately from their answers.
The completion screen shows a reference to keep. It never repeats the applicant's name or CNIC number.
Processing and error lists identify submissions by reference only, never by name or CNIC number.
Staff sign in with a password and a code from an authenticator app such as Google or Microsoft Authenticator.
Every download of a generated file is recorded, alongside the submission's history and consent record.
Read more in our privacy policy.
FAQ
Something else on your mind? Write to us and a person will reply.
No. SnapDocx reads text from a photo and suggests values for the applicant to check. It does not confirm that a document is genuine or that it belongs to the person submitting it.
Yes. Every form offers a typing route from the start, and applicants can switch to it at any point.
Forms show English labels, with Urdu labels beside them where you add them. Urdu is displayed right to left in Noto Nastaliq Urdu.
A Word file and a PDF for each submission, made from the .docx template you upload for that form.
The organisation using SnapDocx. Retention periods are set in Company settings and apply to data stored before a change, too.
Signed-in staff only. The owner adds staff and chooses whether each person is an admin or a reviewer.
Tell us what you collect and the documents you produce. We'll walk you through the workflow using synthetic data.